GEAR
Gear & consumables · custody records
Every item.
Every hand.
Every signature.
GearLogs is the record for organisations that hand out gear and consumables to dozens or hundreds of people: army units, hospitals, emergency services, depots and companies. Know where everything is, who holds it, what happened to it, and what is still under warranty.
1act
A whole kit handed out and checked
0seats
For the people who receive gear
12months
Of activity in the log, up to 50,000 actions
A clipboard was never a record.
GearLogs replaces the sheet with a receipt each person is asked to sign, and a history no account can edit.
One system for the whole store.
From the shelf to the person and back, every step is recorded, and every screen below is the real app.
Where is it, and how much is left?
Every item shows its stock, what is in use and what is in repair, group by group, with the activity behind it.
- In stock, in use, in repair
- Stock rings per group
- Every move counted
Know what to reorder before you run out.
Storage fill against capacity, the items running low, the shelves over capacity, and 90 days of activity on one dashboard.
- Fill against capacity
- A low-stock list
- Over-capacity alerts
One item or a whole kit, in one act.
Pick the people, give each their own quantity, and see what each will hold afterwards and what is left. The numbers are checked before anything moves.
- Stock checked first
- Each person’s own quantity
- A receipt opens for each person
Every hand‑out opens a receipt to sign.
The person signs for what they received on My Gear, or says what is wrong, with no account and no password. A dispute comes back to you with the reason.
- Waiting · signed · disputed
- A reason from a list, and their own words
- An unsigned receipt expires after 14 days
Everything a person received, returned or used.
Open anyone and see their history: every item received, every return, every consumable dispensed, with the date and who handled it.
- Received and returned
- Consumables dispensed
- Dated, with who handled it
Every serial unit’s whole life.
Serial numbers, holders, condition and warranty on every unit. In repair, lost and written off are states the whole team can see.
- Warranty and service contracts
- In repair · lost · written off
- An unserviceable unit can’t be issued by mistake
Every hand-out, return and write-off, on the record.
14days
A receipt waits for its signature
12months
Of activity in the log, up to 50,000 actions
5accounts
Included in the base plan
6states
Every receipt, from waiting to signed, disputed or expired
Built for organisations that hand out gear every day.
Army and defence units
Radios, optics, kits and protective gear, signed for by every soldier.
Hospitals and clinics
Defibrillators, pumps and monitors, with their warranties.
Emergency and municipal services
Radios and field kits, handed out per shift.
Logistics depots
Scanners and tools, shift after shift.
Medium and large organisations
Laptops, phones and keys for dozens to hundreds of people.
Broken is a state, not a surprise.
Mark a unit unserviceable and it can’t be handed out until it is fixed. Losses and write-offs are recorded with a reason.
Consumables, counted as they are used.
Batteries, gloves and spare parts are dispensed to people and counted, so the low-stock list tells you what to reorder.
No account can edit the history.
- Routine accounts cannot delete from it.
- A workspace can require two-factor sign-in.
- Encrypted backups only your own passphrase can open.
- Your data stays in the EU (Frankfurt).
- A full export, whenever you want it.
Every price is on the page.
Access by request
GearLogs is invite-only. Tell us about your store and a person replies, usually within one business day.
Request accessPrefer e-mail? Write to [email protected]